STANDARD OPERATING PROCEDURE FOR NUMBERING OF INSTRUMENTS AND MISCELLANEOUS ARTICLES

1.0 OBJECTIVE

1.1 To describe the procedure to be followed for numbering of instruments and miscellaneous articles.

2.0 SCOPE

2.1 This SOP is applicable for numbering of instruments and miscellaneous articles in the Department of Quality assurance (QAD) and Animal House Facility (AHF) at AAA.

3.0 RESPONSIBILITY

3.1 Head- QA

3.2 QA Personnel (QAP)

3.3 Head- AHF

4.0 DEFINITIONS

4.1 Nil

5.0 PROCEDURE

5.1 Numbering of instruments

5.1.1 All Instruments shall be numbered as per a unique numbering system of 16 characters as below:

AAA-XXX-I-001

Where, The first six characters “AAA” signifies the organization code i.e.  Laboratory Name; 8th, 9th and 10th characters are ‘XXX’ which signify ‘Department Code’ to which Instruments belongs i.e. QAD for Quality Assurance, AHF for Animal House Facility; The 12th character signify Instrument (I); The 7th, 11th and 13th character is hyphen '-'; 14th, 15th and 16th characters are numerical indicating the instrument number.

5.1.2 For example The identification number for the first instrument installed in AHF Department shall be numbered as AAA-AHF-I-001.

5.2 Numbering of miscellaneous articles

5.2.1 Numbering of animal housing cages, animal restrainer and cage holding racks (Applicable in AHF)

5.2.1.1 All animal housing cages, animal restrainer, and cage holding racks shall be numbered as per a unique numbering system of 10 characters as below:

XXX-YY-001

The first three character “XXX” signify animal species i.e. “MOU” for Mouse, “RAT” for Rat, “RAB” for Rabbit and “GUI” for Guinea pig; The 5th and 6th character “YY” signify animal housing cage (CG) / animal restrainer (RT) / rack (RK); The 4th and 7th character is hyphen '-‘; The 8th, 9th and 10th characters are numerical indicating the cage number.

5.2.1.2 For example: The identification number for the 50 mouse cages shall be numbered as MOU-CG-001, MOU-CG-002 and so on and identification number for 10 mouse cage racks shall be numbered as MOU-RK-001, MOU-RK-002 and so on.

Note: Fields that are not applicable in annexures shall be filled as hyphen “-“.

6.0 ENCLOSURES

6.1 Formats

Sr. No.	Format Title	Format No.	No. of pages
	Master list of Instrument	F..................................	01
	Master list of miscellaneous articles	F...................................	01

7.0 ABBREVIATIONS

7.1 SOP- Standard Operating Procedure

7.2 AAA- Laboratory Name 

7.3 QAD- Department of Quality Assurance

7.4 AHF- Animal House Facility

8.0 REFERENCES

8.1 In-house

9.0

REVISION HISTORY

9.1 Nil

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