1.0 PURPOSE:
To design a Standard Operating Procedure that describes the disposal of archived materials and documents after 2 and 5 yrs.
3.0 SCOPE:
3.1 This SOP shall be applicable to the Archive officer and respective Heads of departments at laboratories.
4.0 RESPONSIBILITY:
The archive officer and respective HODs of laboratories shall be responsible for the disposal of archived
Materials and documents.
5.0 DISTRIBUTION
5.1 The quality assurance department is responsible to keep all SOPs ‘Master Copy’ approved through the Quality Manager.
5.2 The copy of the ‘Control Copy’ of all SOPs is being distributed in all user departments and placed near related Equipment/Instruments.
6. 0 DEFINITIONS &ABBREVIATIONS :
6. 1 ABBREVIATION:
SOP: Standard operating procedure
HOD: Head of the department
6.2 DEFINITIONS:
ARCHIVE: Archive contains documents that have accumulated over the course of an individual
Or organization lifetime and are kept to show the function of that person and organization.
DISPOSAL: Disposal is an important part of records management. Properly done, it ensures that
the organization retains records for as long as they are needed and then when they are no longer
needed, destroys them in an appropriate manner, or disposes of them in some other way, e.g. by
transfer to an archives service.
7.0 PROCEDURE
7.1 Pour the test sample into a sealable plastic bag. If the sample is a solid ( Tables, Powder, Oil Liquid, etc.) add water to dissolve it.
7.2 Add kitty litter, sawdust, and coffee grounds (or any material that mixes with the medication and makes it less appealing for pets and children to eat) to the plastic bag.
7.3 Seal the plastic bag and put it in the trash.
7.4 Remove and destroy all identifying personal information from medication containers before recycling them or throwing them away.
7.5 Destruction of paper records can be carried out in a variety of ways, including shredding, pulping, and burning.
7.6 Records should be destroyed with the level of security required by the confidentiality of their contents. For example, if records containing sensitive personal data or protectively marked papers have been shredded, the shredded paper should be handled securely, not dumped.
7.7 Records awaiting destruction should be stored securely.
7.8 With digital records it is important to remember that deletion from a server may not be sufficient. The records may no longer be visible but they are not beyond any possibility of recovery. More extreme measures may be needed to achieve full destruction, e.g. overwriting with random digital code enough times to eliminate the data.
7.9 Place carcass and/or tissue into a yellow colored plastic bag and give to Biowaste disposal
for incineration.
8.0 PRECAUTIONS
8.1 While disposing of the samples care must be taken that it is not accessible to pets and children and prevents them from eating them.
8.2 Remove all the information from the sample before disposing of it.
8.3 Burying records, or putting them on a rubbish tip, is not an acceptable method of destruction because they remain accessible to anyone who finds them.
8.4 Overwriting with random digital code enough times should be done.
9.0 REFERENCES & FORMATS :
9.1 REFERENCES:
In house
9.2 FORMATS
9.2.1 Format-I: Format for Document History Sheet
10 REVISION HISTORY
10.1 Maintain the history of SOP or document as per the format given in Format. It shall be maintained along with the current version of the SOP.
END OF THE DOCUMENT
You may like to read these links:
1. List of All SOPs and Documents for the Chemistry Laboratory
2. List of All SOPs and Documents for Quality Control
3. List of All SOPs and Documents For Quality Assurance Dept.
4. List of SOPs and Documents Required to Achieve NABL Accreditation
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