1.0 PURPOSE
1.1 To lay down the procedure for registering the signature of all the employees, contractors or external agency involved in the Good Manufacturing Practice (GMP) activities.
2.0 SCOPE
2.1 This procedure shall be applicable for all employees of manufacturing unit.
3.0 RESPONSIBILITY.
3.1 HR Officer and above shall be responsible for preparation & execution of this SOP.
3.2 HR and QA shall be responsible for the review of this SOP.
3.3 HR Head and QA Head shall be responsible to ensure the compliance of the procedure and implementation of this SOP respectively.
4.0 DISTRIBUTION
4.1 Quality Assurance
4.2 Quality Control
4.3 Production
4.4 Warehouse
4.5 Engineering
4.6 Human Resources
4.7 Analytical Laboratory
5.0 DEFINITIONS
5.1 Definitions
5.1.1 Officer or representative vested (explicitly, implicitly, or through conduct) with the powers to commit the authorizing organization to a binding agreement, also called signing officer/signing authority.
6.0 ABBREVIATIONS
6.1 Abbreviations
6.1.1 QA : Quality Assurance
6.1.2 SOP : Standard Operating Procedure
6.1.3 HR : Human Resources
7.0 PROCEDURE
7.1 The specimen signature shall be noted as per the format given in Format-I.
7.2 HR & Admin personnel shall take the specimen signature of the existing as well as new staff as soon as they join the organization.
7.3 Concern personnel shall give the specimen signature in full as well as in short form the same as that of in executed documents.
7.4 Contractor/external agencies name and responsible person shall be identified by HR & Admin during their initial qualification.
7.5 Signature registration pages shall be preserved for 5 years. After completion of 5 years signature registration activity shall be repeated.
8.0 REFERENCES
8.1 References
8.1.1 In-house
6.1.1 QA : Quality Assurance
6.1.2 SOP : Standard Operating Procedure
6.1.3 HR : Human Resources
7.0 PROCEDURE
7.1 The specimen signature shall be noted as per the format given in Format-I.
7.2 HR & Admin personnel shall take the specimen signature of the existing as well as new staff as soon as they join the organization.
7.3 Concern personnel shall give the specimen signature in full as well as in short form the same as that of in executed documents.
7.4 Contractor/external agencies name and responsible person shall be identified by HR & Admin during their initial qualification.
7.5 Signature registration pages shall be preserved for 5 years. After completion of 5 years signature registration activity shall be repeated.
8.0 REFERENCES
8.1 References
8.1.1 In-house
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Sr. No. |
Employ ID |
Name |
Designation |
Department |
Initials |
Full Signature |
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END OF THE DOCUMENT
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