SOP FOR SELF-EVALUATION OF MANUSCRIPT BEFORE SUBMITTING IN SCIENTIFIC JOURNAL

1.0 Objective:

The purpose of this Standard Operating Procedure (SOP) is to outline the systematic self-evaluation process that authors should undertake before submitting a manuscript for publication in a scientific journal. By following this SOP, authors can ensure the quality, accuracy, and completeness of their manuscript, thereby increasing the likelihood of acceptance and publication.

2.0 Procedure:

2.1 Review the Journal Guidelines:

Before beginning the self-evaluation process, carefully review the submission guidelines provided by the target journal. Pay close attention to formatting requirements, word limits, reference styles, and any specific instructions for figures, tables, or supplementary materials.

2.2 Structure Evaluation:

Assess the overall structure of the manuscript, including the title, abstract, introduction, methods, results, discussion, conclusion, and references sections. Ensure that the manuscript adheres to the IMRAD (Introduction, Methods, Results, and Discussion) format commonly used in scientific articles.

2.3 Content Evaluation:

Evaluate the content of each section to ensure clarity, coherence, and logical flow of information. Verify that the research question or hypothesis is clearly stated in the introduction, the methods are described comprehensively, the results are presented accurately, and the discussion interprets the findings in the context of existing literature.

2.4 Suppliers and Abbreviations:

Suppliers of significant equipment, chemicals, and disposables within the Drugs, Chemicals, and Equipment section should be clearly identified, along with their respective city and country names provided in detail. Additionally, ensure that every abbreviation is defined upon its initial appearance, as exemplified by "silver sulphadiazine (SSD)."

2.5 Dosage Specification:

The dosage should be stated in milligrams per kilogram (mg/kg) or grams per kilogram (g/kg), as appropriate. Specific units should be provided. For instance, oral drug doses should be expressed in mg/kg, while topical drug doses should be in mg/mm².

2.6 Figure and Caption Requirements:

When composing a manuscript, every figure must be accompanied by a caption and annotations. The caption should fully convey the meaning, encompassing the research subject, the object under study, and the research findings and content.

2.7 Accuracy Check:

Verify the accuracy of all data, statistics, calculations, and interpretations presented in the manuscript. Cross-check the results with the methods described and ensure that there are no discrepancies or errors.

2.8 Language and Style:

Assess the language and writing style of the manuscript for clarity, conciseness, and appropriateness for the target audience. Ensure that technical terms are defined or explained, complex concepts are communicated effectively, and sentences are grammatically correct and easy to understand.

3.0 Figures and Tables:

Review all figures, tables, graphs, and illustrations included in the manuscript. Ensure that they are clear, properly labeled, and directly relevant to the research findings. Verify that each figure has a descriptive caption and is referenced appropriately in the text.

4.0 References and Citations:

Check the accuracy and completeness of the reference list, ensuring that all cited works are properly formatted according to the journal's citation style guidelines (e.g., APA, MLA, Chicago). Cross-reference each citation in the text to its corresponding entry in the reference list and vice versa.

5.0 Ethical Considerations:

Verify that the manuscript complies with ethical standards for research involving human subjects (IEC), animal subjects (IAEC), or other sensitive topics. Ensure that any conflicts of interest, funding sources, or ethical approvals are disclosed appropriately.

6.0 Peer Review Simulation:

Conduct a simulated peer review of the manuscript, imagining yourself as a reviewer for the target journal. Critically evaluate the strengths and weaknesses of the manuscript from the perspective of a peer reviewer, identifying potential areas for improvement.

7.0 Final Revision:

Based on the findings of the self-evaluation process, make any necessary revisions to the manuscript to address identified issues or concerns. Proofread the manuscript carefully to eliminate typographical errors, inconsistencies, or formatting issues.

7.1 External Feedback:

Consider seeking feedback from colleagues, mentors, or collaborators before finalizing the manuscript for submission. External feedback can provide valuable insights and perspectives that may help improve the quality of the manuscript.

7.2 Submission Preparation:

Once the self-evaluation and revision process is complete, prepare the manuscript for submission according to the journal's guidelines. Compile all required documents, such as the manuscript file, cover letter, conflict of interest statement, and any supplementary materials, and submit them through the journal's online submission system or via email to the editorial office.

8.0 Documentation:

Maintain records documenting each step of the self-evaluation process, including any revisions or and may be requested by the journal's editorial team during the peer review process.

9.0 Revision History:

Keep track of any revisions made to the SOP based on feedback or changes in journal submission requirements. Update the SOP as needed to reflect the most current best practices and guidelines for manuscript preparation and submission.

10.0 Distribution:

Ensure that all authors and collaborators involved in the manuscript preparation are familiar with and adhere to this SOP. Distribute copies of the SOP as needed and provide training or guidance on its implementation to ensure consistency and compliance with the self-evaluation process.

11.0 Approval:

Obtain approval from all authors or stakeholders involved in the manuscript preparation process before finalizing and submitting the manuscript for publication. Confirm that all authors have reviewed and agreed upon the content and accuracy of the manuscript before submission.

12. 0 Conclusion:

By following this SOP for self-evaluation of manuscripts before submission in scientific articles, authors can enhance the quality, rigor, and integrity of their research publications. By conducting a thorough self-evaluation and addressing any identified issues or concerns, authors can increase the likelihood of acceptance and publication in reputable scientific journals.

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