5.8 Handling of test and calibration items
Policy
The PTL is handling test items to protect the integrity of test.
5.8.1 The PTL has procedure (PTL/QSP/19) for the transportation, receipt, handling, protection, storage, retention and/or disposal of test items, including all provisions necessary to protect the integrity of the test item, and to protect the interests of the laboratory and the customer.
5.8.2 The PTL laboratory has a system for identifying test items. The identification is retained throughout the life of the item in the laboratory. The system is designed and operated so as to ensure that items cannot be confused physically or when referred to in records or other documents.
5.8.3 Upon receipt of the test item, abnormalities or departures from normal or specified conditions, as described in the test method, are recorded.
When there is doubt as to the suitability of an item for test or when an item does not confirm to the description provided or the test required is not specified in sufficient detail, the laboratory consult the customer for further instructions before proceeding and record the discussion.
5.8.4 The laboratory has procedures (PTL/QSP/19) and appropriate facilities for avoiding deterioration, loss or damage to the test item during storage, handling and preparation. Handling instructions provided with the item shall be followed.
When items have to be stored under specified environmental conditions, these conditions are maintained, monitored and recorded. Where a test item or a portion of an item is to be held secure, the laboratory has arrangements for storage and security that protect the condition and integrity of the secured items or portions concerned.
Records
Record of handling of test items are maintained, for each item following information is recorded:
a) Laboratory Identification no.
b) Name of the customer
c) Date of receipt
d) Sample description
e) Condition of receipt
f) Date of test/measurement completed
g) Sample disposal date
h) Identity of assigned analyst
Retention time of test records is min. two year. For internal audit and MRM records is min. three years.
END OF THE DOCUMENT
3. PTL /QSP/03 Procedure for Purchasing, Services, and Supplies
4. PTL /QSP/04 Procedure for Service to the Customer
5. PTL /QSP/05 Procedure for Customer Complaints
6. PTL QSP/06 Procedure for Control of Non-Conforming Testing.
7. PTL /QSP/07 Procedure for Improvement
8. PTL /QSP/08 Procedure for Corrective Action
9. PTL /QSP/09 Procedure for Preventive Action
10. PTL /QSP/10 Procedure for Control of Records
11. PTL /QSP/11 Procedure for Internal Audit
12. PTL /QSP/12 Procedure for Management Review
13. PTL /QSP/13 Procedure for Training
14. PTL /QSP/14 Procedure for Housekeeping
15. PTL /QSP/15 Procedure for Estimation of Uncertainty of measurement
16. PTL /QSP/16 Procedure for Equipment
17. PTL /QSP/17 Procedure for Measurement Traceability and Calibration
18. PTL /QSP/18 Procedure for Sampling
19. PTL /QSP/19 Procedure for Handling of Test and Calibration Items
20. PTL /QSP/20 Procedure for Assuring the Quality of Test
21. PTL /QSP/21 Procedure for Reporting of Results
22. PTL/QSP/22 Procedure for use of NABL Symbol
Note: Replace DTL with PTL for Drug Testing Laboratory.
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